TABLE BOOKING TERMS AND CONDITIONS

By submitting a table booking request, you acknowledge and agree to the following Terms and Conditions:

Payment Terms Bookings made until February 14, 2025, must be paid within 14 days from the date of the invoice. Immediate payment is required for bookings made after February 14, 2025. Payment must be made by credit/debit card or cleared funds to The Company’s bank. Admission tickets will only be dispatched after receiving cleared funds.

Cancellation Policy Cancellations notified in writing by February 14, 2025, will be entitled to a 50% refund. No refunds are available for cancellations made after February 14 2025 .

Guest Information  You must notify us by of the names of all guests either by email or by through the table booking portal .

Event Cancellation  The Company is not liable for any loss due to the cancellation of the event caused by circumstances beyond its reasonable control (including but not limited to police actions, traffic incidents, adverse weather, acts of God, floods, storms, fires, explosions, war, military operations, terrorism, strike actions, industrial actions, pandemics, epidemics, or other widespread illnesses). In such cases, The Company will use its best efforts to postpone the event to a viable date.

Event Alterations: The Company, Crimson Lynx Media Ltd, reserves the right to alter the advertised content, timing, and/or location of the event. The Company shall not be liable for any costs incurred by you as a consequence.

Liability  The Company’s aggregate liability to you shall be limited to the amount you paid for the booking.

Image Consent  Attendees agree to the use of their images in The Company’s publications and online media, including promotional content.

Venue Restrictions: No branding or promotional material may be brought into or displayed at the venue without prior written permission from The Company.

Security: Please note that for the comfort and safety of all guests, the event organisers reserve the right to ask any attendee to leave if they are deemed to be a nuisance, disruptive to other guests, or pose a threat to the security, health, or safety of the venue. This policy ensures a secure and enjoyable environment for everyone in attendance. No refunds request wil be accepted.

PRIVACY POLICY

Information will be used in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and the Privacy and Electronic Communication Regulations 2003. ii. This privacy policy describes how we collect, process and secure your personal data. iii. We will occasionally review this policy to ensure it matches any legal requirements and our business operations. Any changes will be posted so that you are always kept informed.

Data Collection i. When you communicate with us in any manner, we may collect, use, record or transfer some or all of the information you provide to us. ii. When you register for our events we will collect the following personal identifiable information about you: First Name, Last Name, Job Title, Company Name, Address, Business Telephone, Mobile, Email, Fax, Industry Sector, Company Activity. iii. We may also collect payment details from you if you're choosing to pay by card. iv. We also collect information such as: First Name, Last Name, Company Name, Email Address and/or Phone Number for the purposes of maintaining our internally managed contact lists used by the editorial, advertising and awards teams.  We also collect data using cookies, which you can read more about below.

Use of Personal Information. When register for our events your data will be used to communicate with you regarding the event. If you communicate with us in another format your data will be used to populate one of our internal contact lists, so that we can contact you again in the future.iii. If we receive your data by any other means, such as from a colleague or from your company website, we will use it to populate our internal contact list so that we can contact you in the future. In accordance with GDPR, the legal basis for such data processing is “legitimate interest”.  If we need to use your data for an unrelated purpose, you will be notified and be given the legal basis by which we have contacted you.  If you attend one of our events your details will be on an attendee list which may be shared as a PDF file with other attendees of that event Data Retention If your data is stored on one of our internal contact lists, or in one of the externally managed events systems we use, your data will be deleted after 6 years of no contact with us.vWe do not hold credit/debit bank or card details. If this financial data is provided as part of a payment the information will be destroyed as soon as it is used.

Sharing Information  When you register for any of our events, your data will be stored in accordance with this privacy policy. iv. For purposes of printing event collateral, your personal data (First Name, Last Name, Company Name) may be shared with the printing company for label production.  When submitting guest details for any events, such data may be shared with the venue or our events co-ordinator Flourish marketing for purposes including but not limited to complimentary guest rooms or table place names.   We do not permit any of our third-party service providers to use or share any of the personal information we share with them for anything other than for the purpose with which it is intended for  We may provide general information to third parties, but this will not include any information that identifies you and will not include any sensitive personal data.  Any sensitive personal data within the meaning of the General Data Protection Regulation (GDPR) (EU) 2016/679 will only be disclosed with your express consent. ix. We reserve the right to access and disclose personal identifiable information to enable us to comply with any applicable laws or lawful government requests.

Security   Our internal server is password protected and our network security is supported by an external IT firm, who provide the necessary software to protect and secure our server from malicious attacks. ii. All our external data processors are fully GDPR compliant and so the data is appropriately secured on their servers. Should there be any data breach, they will inform us immediately.

We have strict security procedures covering the storage of your information in order to prevent unauthorised access and to comply with the terms of the General Data Protection Regulation (GDPR) (EU) 2016/679. This means that sometimes we may ask you for proof of identity or for other personal information before we can process your call or enquiry further. If a data breach is detected that affects any of your personal identifiable information, you will be contacted immediately. Individual Rights As an individual you have the right to access and control the data we hold on you, in accordance with ICO guidelines

At any point, you can choose to access all the information we hold on you. You can request that your personal data is updated, corrected or deleted. You have the right to be removed from any of our external or internal databases, if you desire. It may be necessary to retain the smallest possible amount of personal data on you to ensure you do not get contacted in future. We require some data from you in order  to process any award entries or payments.

Removing or changing this data may affect our ability to provide these services to you. Cookies and Consent A cookie is a piece of information that is stored on your computer’s hard drive. It is normally sent by a web server to you and enables the server to collect information back from your site visit.

By using any of our websites, you provide your consent for us to collect information about you in accordance with EU and UK cookie law and the Privacy and Electronic Communications Regulation (PECR).

If you have any questions or concerns about this policy, please call 020 7278 0795 , email your enquiry to awards@mobilenewscwp.co.uk or write to Crimson Lynx Media Ltd. 1st Floor. Scottish Provident House, 80 College Road, Harrow, London HA1 1BQ, UK